We all know the irritating feeling — perhaps you have lastly completed the script on your subsequent advertising and marketing video, otherwise you’ve collected all the photographs you want on your subsequent marketing campaign. But if you go to press “Send” you are advised, “Sorry. File too large.”
Unfortunately, our electronic mail accounts cannot carry as a lot storage as you would possibly assume. Gmail, as an example, can solely hold files up to 25 MB.
Additionally, giant information can eat at your cupboard space, even when it is simply sitting in your Sent folder.
If you have acquired a file you may’t ship the normal manner, don’t be concerned — we have got 9 straightforward and low cost alternate options, to guarantee the most important of information may be despatched to whoever, inside minutes.
Best Ways to Share Big Files
- Upload your information to a cloud storage service, and share them or electronic mail them to others.
- Use file compression software program, like 7-Zip.
- Purchase a USB flash drive.
- Use Jumpshare, a free on-line service.
- Try Sendy PRO.
- Use a VPN.
- Transfer information utilizing SFTP.
- Upload the file and generate a hyperlink to share through MyAirBridge.
- Share a group of belongings to your crew through Brandfolder.
1. Upload your information to a cloud cupboard space, and share them or electronic mail them to others.
Using a cloud cupboard space like Google Drive, Dropbox, or OneDrive is among the best and hottest strategies for sending giant information. Depending in your electronic mail supplier, you may possible have the option to use a corresponding cloud storage — like Google Drive for Gmail, or OneDrive for Outlook.com.
If you are sending an attachment inside a supplier like Gmail, you may see the Google Drive button already built-in. Simply press it, select your file, after which ship it like a daily attachment.
Alternatively, Dropbox permits you to add giant information after which ship an online hyperlink through electronic mail or textual content to your recipient. With Dropbox’s free tier, you may obtain 2 GB of cupboard space. For $9.99 monthly, you may enhance your storage to 1 TB.
Specific Use Case: Ease-of-use when sending attachments by your electronic mail supplier. Most possible to use when sharing information internally with colleagues.
2. Use file compression software program, like 7-Zip.
If you might have a number of information, you would possibly think about using a free compression software program like 7-Zip, which might compress a whole folder of information directly. Zip information usually help lossless information compression, and are good for saving time and area whereas guaranteeing your information stay intact. Most working programs can extract Zip information simply, with out further software program.
7-Zip is accessible for Windows, Mac and Linux. You may also present a password on your information with 7-Zip, to guarantee they’re protected to ship on-line.
Specific Use Case: Sending a folder stuffed with information directly to a recipient.
3. Purchase a USB flash drive.
If you need to collaborate on a mission or video with a big storage dimension, you would possibly take into account importing it to a USB flash drive, which might vary in dimension from 2 GB to 1 TB. This would possibly permit you to go your information extra simply between coworkers, or again your information up for extra safety.
Best of all, if you happen to use a USB you may take some pressure off your pc, extending its information storage.
Specific Use Case: If you are interacting together with your crew in-person, a USB flash drive is an efficient choice for bodily handing information to crew members, and takes a number of the storage pressure off your gadgets. Alternatively, a USB flash drive is protected to use as a back-up, so in case your pc crashes you do not lose entry to your information or folders.
4. Use Jumpshare, a free on-line service.
There are loads of free on-line companies that make importing and sending giant information each straightforward and extremely fast. Jumpshare, as an example, allows you to ship up to 250 MB price of information with a free account — merely add a file or folder, and Jumpshare offers you with a hyperlink to share the information.
Plus, you may obtain the Jumpshare icon to your desktop. When you drag-and-drop information onto it, a hyperlink will likely be copied to your clipboard, which you’ll be able to ship to anybody, even when they do not have their very own Jumpshare account.
Specific Use Case: Easily, and shortly, sending information through hyperlinks to colleagues. Best used for information or folders for which there is not too many privateness considerations, for the reason that hyperlink is shareable with anybody.
5. Try Sendy PRO.
Sendy PRO, the paid model of Send Anywhere, offers 1 TB of cloud storage and limitless Cloud storage to switch giant information. What units this device other than the remainder is the flexibility to ship your information utilizing a 6-digit key with recipients, so you may share information without having entry to everybody’s electronic mail addresses.
Alternatively, you may ship a hyperlink by electronic mail or an organization messenger, like Slack, when you do not want to switch the information in real-time.
Sendy PRO allows you to connect huge information utilizing Chrome Extension, Outlook add-ins, and Send Anywhere’s web site. It’s $7.99/month for the PRO model — or you may strive the free model if you happen to do not want the PRO options.
Specific Use Case: The 6-digit key allows you to shortly message or ship information to anybody, without having an electronic mail deal with. This is perhaps good for shortly Slacking information to colleagues, or texting a file to a buddy.
6. Use a VPN.
A VPN, or Virtual Private Network, is a service that protects your information and offers you with extra privateness if you’re on-line by routing your web connection by a server. A VPN can shield you from hackers, and even on-line advertisements, and is a safe choice, notably if you happen to’re usually utilizing public wi-fi.
Some web service suppliers (ISP) use broadband site visitors administration to average add bandwidth — if that is so on your ISP, you should utilize a VPN, which can forestall your ISP from recognizing how giant your information are, enabling you to ship them.
However, this is not the best choice in our record for 2 causes — one, the big file may decelerate your VPN connection, and two, your information aren’t assured to be intact upon supply. To guarantee a high-quality supply, you may want to strive another choice, like a Zip compression.
Specific Use Case: If you are utilizing public wifi and also you’re sending non-public paperwork, it is a good choice for growing safety measures. However, this will not be the best choice if you happen to want to guarantee high-quality supply.
7. Transfer information utilizing SFTP.
FTP, or File Transfer Protocol, is an choice for transferring information on-line by importing a file to your internet hosting server. However, the drawback of FTP is that it’s not that safe — which is the place SFTP is available in.
SFTP — or Secure File Transfer Protocol — is a protocol that works in an analogous manner to FTP, besides it makes use of safe shell for encryption. This is an efficient choice for limiting accessibility to these outdoors your recipient record. Some of the opposite choices on this record, together with file switch choices that depend on electronic mail, are possible much less safe than an SFTP.
Specific Use Case: A safer choice than conventional on-line file-sharing, to be used when sending extremely categorised information to colleagues or purchasers.
8. Upload the file and generate a hyperlink to share through MyAirBridge.
MyAirBridge is a free device that allows you to add and share up to 20 GB by an electronic mail, shared hyperlink, or downloaded to your individual cupboard space. You can use your individual cell system to add information. For bigger information the importing takes some time, and it will not be the cleanest interface on the receiving finish (the hyperlink your recipient receives takes them to direct obtain), however it will get the job achieved for private or small crew use.
MyAirBridge additionally gives plans starting from Basic ($2.99/month) to Enterprise ($65.99/month). With the Enterprise choice, customers have entry to 15 TB of storage, limitless uploads of up to 100 GB, and the choice to password-protect information for additional safety.
MyAirBridge is an efficient choice if you would like to obtain varied information (together with music or video information, sport purposes, or paperwork) to your individual cupboard space. For occasion, you would possibly use the device to obtain music out of your cell system to your pc.
Specific Use Case: Download information to your individual storage system, or use when downloading music, gaming, or video information.
9. Share a group of belongings to your crew through Brandfolder.
Consider sharing model belongings, or a group of belongings, together with your crew, companions, or prospects utilizing Brandfolder. Brandfolder allows you to use tiered entry to share information with meant people, and even measure efficiency of every asset utilizing Brandfolder’s Brand Intelligence function.
Used by main manufacturers together with Slack, Bumble, and Hotels.com, Brandfolder allows you to retailer all brand-related belongings in a single place. Brandfolder is cloud-based, and makes use of user-level permissioning to guarantee workers and purchasers solely have entry to the suitable information and folders.
Brandfolder gives Premium and Enterprise choices. Request a quote to find out how a lot it could price on your crew to implement.
Specific Use Case: A extra professional-looking choice when sharing brand-related belongings with purchasers or businesses, and a very good long-term answer for storing all main information in a single place on your crew to entry simply.
How to Send Large Files through Email
- Store your information in a cloud storage service, like Google Drive, Dropbox, or OneDrive.
- When you need to ship the file, merely share the file with somebody, after which notify them through electronic mail that you’ve achieved so.
- If you employ Gmail or Outlook.com, you may discover a Google Drive or OneDrive integration. When attaching your file to an electronic mail, you may click on the Google Drive or OneDrive button to share the file.
- When the recipient receives your electronic mail, they will obtain your file to their pc, or open it on-line by the cloud storage service you used to ship it.